The Immigrant Welcome Centre is currently seeking to fill the following contract for services: coordination and facilitation of the Beginners’ Book Club in the Comox Valley.
Who we are…
The Immigrant Welcome Centre specializes in immigration and support services to newcomers who are settling in Campbell River, Comox Valley, and the North Island. Also known as the Multicultural and Immigrant Services Association of North Vancouver Island (MISA), we are a registered non-profit organization established in Campbell River in 1992.
As an award-winning organization, The Immigrant Welcome Centre is a respected leader in immigrant services and an active proponent for the sector. By fostering strategic partnerships and working to create welcoming, inclusive communities that attract and retain newcomers, we are an effective business partner in the communities we serve.
How to apply for this contract.
Please submit a resume and cover letter to deborah.hall@immigrantwelcome.ca detailing your experience, skills and abilities that make you the best candidate for this contract by 5:00 p.m. on Oct 28, 2022.
CONTRACT FOR SERVICE: Coordination and delivery of Beginners’ Book Club sessions targeted to low level English learners.
LOCATION: Comox Valley
CONTRACT COMPENSATION: Contract $150 per session completed. Contract will run from November 1, 2022-March 31, 2023, with the possibility of contract being renewed in the new fiscal year April 2023-March 31, 2024 dependent on continued funding.
CONTRACT SUMMARY
The coordinator is responsible for coordinating and facilitating Beginners’ Book Club sessions that meet once a month in the evening, for 1.5 hour. Our programs run from September-June, no programs in July and August.
ACTIVITIES
Coordination & Promotion:
• Develop and implement a Book Club session plan (see deliverables)
• Purchase program supplies as required.
• Coordinate and lead sessions ensuring the safety of participants handling any issues that may arise during the program.
• In the event, you as the coordinator cannot be present during a session as a contractor you are responsible for rescheduling the session or arranging a substitute to take on your duties during your absence. The substitute must be pre-approved by MISA prior to the session.
• Ensure requirements for use of facilities are adhered to: use of space, notifying if there is a cancellation. (only applicable to in-person sessions)
• Remind attendees about program sessions by phone and or e-mail.
• Ensure that program participants, volunteers and IWC staff are notified of cancellations and program changes.
• Supervise program volunteers and utilize as needed.
• Liaise with Newcomers’ Book Club Coordinator to share information regarding scheduling, content and materials used.
• Liaise with IWC staff to arrange for guest speakers, presentations, or information about community services and resources. Follow up with scheduled guest speaks prior to sessions.
• Refer attendees to the Immigrant Welcome Centre for additional support services.
Record Keeping & Reporting:
• Ensure that all Conversation Group participants complete a program registration form
• Maintain attendance sheets and record of activities on the Program Activity Sheet. Ensuring that the attendees/volunteers have signed.
• Maintain records of book club volunteers and number of hours. Ensuring that volunteers are reporting hours monthly on the volunteer hours tracking report.
• Maintain budget and keep records of all donations, in-kind contributions and community presenters using the Book Club Activity Report.
• Run program within approved budget.
• Collect client outcome surveys, program evaluations and submit reports as required.
• Assist with evaluating the program and providing recommendations to IWC staff.
DELIVERABLES
● Develop a Beginners’ Book Club Program Plan, which includes identifying/arranging topics,/presenters (if applicable), location and dates/time for each session.
● Delivery of Five Book Club Sessions – November 1, 2022 -March 31, 2023
● Maintain the Book Club Group Activity Report on Google Drive. Update no later than 5 days following each session.
● Attendee and volunteer attendance sheets from sessions
● Submit invoice for services to the Immigrant Welcome Centre no later than 5 days following each program session delivered.
The compensation for this contract is based on activities and contract deliverables.
QUALIFICATIONS:
Required
• Post Secondary training in human services, community development, administration or a related field, or a combination of education and experience.
• Fluency in English – (fluency in other languages a valuable asset).
• Proficiency in MS Office and comfortable using technology
• Valid BC Driver’s License and reliable transportation.
• A clean vulnerable Sector Criminal Record Check.
Preferred Skills, Knowledge and Experience
• Experience working with immigrants and/or visible minorities, knowledge of the impact of immigration.
• Experience working with low level English learners.
• Strong verbal and written communication skills.
• Strong organizational, time management and leadership skills.
• Knowledge and experience maintaining confidentiality, appropriate boundaries with MISA staff and clients in a professionally assertive manner
• Knowledge of community resources and experience working with community agencies.
• Experience facilitating meetings/workshops.
• Experience coordinating and leading games and activities.
• Demonstrated ability to recruit and maintain new and current program participants.
