The Immigrant Welcome Centre is currently seeking to fill the following contract for services: coordination and facilitation of the International Family Recreation Program in the Comox Valley.
Who we are…
The Immigrant Welcome Centre specializes in immigration and support services to newcomers who are settling in Campbell River, Comox Valley, and the North Island. Also known as the Multicultural and Immigrant Services Association of North Vancouver Island (MISA), we are a registered non-profit organization established in Campbell River in 1992.
As an award winning organization, The Immigrant Welcome Centre is a respected leader in immigrant services and an active proponent for the sector. By fostering strategic partnerships and working to create welcoming, inclusive communities that attract and retain newcomers, we are an effective business partner in the communities we serve.
How to apply for this contract.
Please submit a resume and cover letter to deborah.hall@immigrantwelcome.ca detailing your experience, skills and abilities that make you the best candidate for this contract by 5:00 p.m. on Oct 28, 2022.
CONTRACT: Coordination & Facilitation of the International Family Recreation Program
FEE: $300 for per session completed (up to max 4) plus 1 program planning session @ $150. Contract will run from November 2022-March 2023, with the possibility of being renewed in the new fiscal year April 2023-March 2024 dependent on continued funding.
CONTRACT SUMMARY
The contract coordinator is responsible for providing coordination and facilitation of the International Family Recreation Program. This is a free program that brings newcomer families together to recreate and make social connections. Please see contract activities, deliverables and requirements below.
PROGRAM OBJECTIVES
• Connect immigrant families with one another and established community members.
• Provide information about community services and resources.
• Enhance immigrant family’s awareness of services for their children in the community.
• Encourage children’s participation in the community.
• Learn about and participate in Canadian traditions.
• Learn from each other and develop leadership.
• Practice English.
• Have fun.
ACTIVITIES
Coordination & Promotion
• Develop and implement the International Family Recreation annual program plan.
• Coordinate and lead the monthly sessions ensuring the safety of participants.
• Manage program budget and coming up with creative uses of the budget that fits with the goals and scope of the International Family Recreation Program and the mission and vision of the Immigrant Welcome Centre.
• Purchase program supplies.
• Liaise with community partners agency including School District 71, CVRD Recreation Department and others as needed.
• Assist IWC staff with promoting the program and attracting new people.
• Contact identified individuals interested in the program.
• Remind participants about program sessions.
• Ensure that program participants and IWC staff are notified of cancellations and program changes.
• Ensure requirements for use of meeting facilities are adhered to: use of space, booking room, notifying if there is a cancellation.
• Supervise program volunteers.
• Handle issues that may arise during the program.
• Refer attendees to the Immigrant Welcome Centre for additional support services.
Record Keeping & Reporting:
• Ensure that attendees of the International Family Recreation register ahead of time for each session.
• Maintain attendance and record of activities on Program Activity Sheet. Ensuring that the attendance sheet is filled out and taking note of any discrepancies (participants who attend but are not listed on the attendance sheet).
• Maintain records of volunteers and number of hours. Ensuring that volunteers are reporting hours monthly on the volunteer hours tracking report.
• Maintain budget and keep records of all donations, in-kind contributions and community partners.
• Run program within approved budget.
• Collect client outcome surveys, program evaluations and submit reports as required.
• Evaluate the program and provide recommendations.
DELIVERABLES
● Program plan for sessions (1)
● Deliver monthly Multicultural Family Swim Sessions (4)
● Maintain Program Activity Sheet
● Submit the following paperwork to the Immigrant Welcome Centre no later than 5 days following each session/activity
● Records of attendance (signed attendance sheets)
● Registration forms (registration forms completed during program sessions)
● Invoice (contract fee and supply expenses related to the program). The compensation for this contract is based on both activities and deliverables.
QUALIFICATIONS:
Required
• Post Secondary training in human services, community development, administration or a related field, or a combination of education and experience.
• Fluency in English – (fluency in other languages a valuable asset).
• Valid BC Driver’s License and reliable transportation.
• A clean vulnerable Sector Criminal Record Check.
Preferred Skills, Knowledge and Experience
• Experience working with immigrants and/or visible minorities, knowledge of the impact of immigration.
• Experience working with children and families.
• Strong verbal and written communication skills.
• Proficiency in MS Office and Google programs.
• Strong organizational, time management and leadership skills.
• Knowledge and experience maintaining confidentiality, appropriate boundaries with other staff and clients in a professionally assertive manner
• Knowledge of community resources and experience working with community agencies.
• Experience facilitating meetings/workshops.
• Demonstrated ability to recruit and maintain new and current program participants.
